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A ruled shoulder: one heavy rule over three lighter ones CLEAN SWEEP SUPPLY LTD

Cleaning consumables, janitorial equipment and a scheduled building clean · 71–75 Shelton Street, Covent Garden, London WC2H 9JQ

The standing order sheet · Janitorial equipment

Janitorial equipment: what is issued against what, and what comes back

Equipment is not a consumable. It is issued against a note, it carries a unit number, and it is expected back. This page sets out how that note is opened, carried and closed.

The issue note, and why it is a note and not a line

A consumable line is brought back up to a quantity. Equipment is handed over and expected back, so it is tracked by a note rather than by a quantity: one note per building, listing each unit by number, with the condition written beside the number on the day it goes out.

Keeping equipment on a note rather than on a cycle is what stops a trolley being quietly treated as something that was used up. A unit that is not on a closed note is still out, and the note says where.

  1. The note is opened against a building. Not against a round and not against a person: rounds change and people change, and a unit that followed either of those would stop being findable.
  2. Each unit is read back by number. The number is read off the unit at the door and written on the note, rather than copied from the previous note, because copying is how a note comes to describe a unit that is somewhere else.
  3. Condition goes on the same row. A cracked bucket or a bent frame is written beside its number when it goes out, so a fault that arrives with the unit cannot later look like a fault that happened on site.
  4. The note closes when the units return. A note with one unit outstanding is an open note, and the outstanding unit keeps its row until it comes back or is written off.

What is issued against what

Equipment and consumables are chosen against each other, which is the practical reason for keeping them on one sheet. A mop frame fixes the head width that can be ordered; a bin fixes the flat size of sack; a dispenser fixes the sleeve. Issue the equipment first and the consumable lines follow from it.

  • Trolley Carries one round: the consumables for the group order, the cloth set, and the sack holder. Issued by unit number, with the sack holder counted as part of the same unit.
  • Mop frame and handle Fixes the flat mop head width that can be ordered against the building. A frame change is a line change, and both are written on the same day.
  • Buckets and wringer Issued as a set and counted as a set, because a wringer without its matching bucket is not usable and should not read as one unit out.
  • Cloth set Colour-coded and issued as a complete set. A set missing a colour is reissued rather than topped up, so the coding stays whole.

What comes back, and in what state

A unit comes back either because the building has finished with it or because it has been replaced. Either way it is checked against the condition written when it went out, and the difference — not the state on its own — is what is recorded.

Units that come back serviceable go back into issue with their number intact. A number is never reassigned to a different unit: a reused number makes every earlier note ambiguous, and the notes are the only record of where things have been.

Where a unit is beyond further use, its row is closed on the note with the reason written against the number, and the number is retired with it.

Equipment sits on the same standing order sheet as the consumables, in a row that behaves differently from the rest. Orders and enquiries are taken by email at orders@cleansweepsupply.store.